SUBSCHOOL PRIVACY POLICY
Last updated: February 23, 2026

This Privacy Policy explains how SubSchool LTD (“SubSchool”, “we”, “us”) collects, uses, shares, and protects personal data when you use our websites, teacher dashboard, student app, and related services (the “Service”).

1) WHO WE ARE
Controller: SubSchool LTD
Address: 17 King Edwards Road, 2nd Floor College House, Ruislip, HA4 7AE, United Kingdom
Contact: maksim@subschool.us

2) DATA WE COLLECT
We collect different data depending on whether you are a Teacher, Student, or School account.

2.1 Account and profile data
- Name (or display name), email, password hash, account role (Teacher/Student/School), login history
- Optional: profile photo, bio, teaching subjects, language, time zone

2.2 Learning and platform content (User-generated Content)
- Course/lesson content (videos, slides, text, links)
- Homework assignments, student submissions, grades/feedback
- Messages and chat content between users
- Recordings of live lessons or tutoring sessions (when enabled)
- Any files you upload as part of teaching/learning workflows

2.3 AI-related data
- Inputs you submit to AI Tools (e.g., lesson materials for course structuring, homework generation, grading assistance)
- AI Output generated for you (e.g., suggested homework, grading notes, summaries)

2.4 Payments and billing
- Purchases made by students (what was bought, when, and for how much)
- Teacher/School payout details as needed to pay you (e.g., PayPal account identifiers)
Note: payment card data is typically handled by payment processors; we receive limited transaction metadata.

2.5 Usage and device data
- Device identifiers, IP address, browser type, operating system
- App/website usage events (pages visited, feature usage, session duration)
- Crash logs and performance diagnostics

2.6 Cookies and similar technologies
We use essential cookies for basic site functionality and may use optional analytics and advertising cookies depending on your cookie choices.

3) HOW WE USE YOUR DATA
We use personal data to:
- Provide and operate the Service (accounts, courses, tutoring, homework, chats, recordings)
- Enable AI Tools (course structuring, homework generation, grading assistance)
- Process purchases, payouts, subscriptions, and prevent fraud
- Communicate with you (service messages, support, platform updates)
- Improve and secure the Service (debugging, analytics, abuse prevention)
- Comply with legal obligations (tax, accounting, safety, lawful requests)

4) HOW WE SHARE YOUR DATA
We share data only as needed to run the Service:

4.1 Service providers (processors)
We may share data with vendors that help us provide the Service, such as:
- Cloud hosting and storage (e.g., infrastructure providers)
- Payment processing and payout providers (e.g., PayPal for teacher payouts)
- Email delivery and customer support tools
- Analytics providers (if you accept analytics cookies)
- Advertising/marketing partners (if you accept advertising cookies)
- AI processing providers (where needed to provide AI Tools)

4.2 Other users (visible-by-design)
Depending on how you use the Service:
- Public courses may show Teacher profile and course information in the marketplace.
- Students and Teachers may see each other’s messages, submissions, grades, and course materials within the learning context.
- Schools may have admin visibility into teacher activity and revenue sharing for their organization.

4.3 Legal and safety
We may disclose data if required by law, to respond to lawful requests, or to protect users, minors, and the Service from fraud or abuse.

5) INTERNATIONAL TRANSFERS
We may store or process data outside the UK/EEA depending on our service providers. Where required, we use appropriate safeguards (such as contractual protections) for international transfers.

6) DATA RETENTION
We keep personal data as long as needed to provide the Service and for legitimate business/legal needs.
Typical retention factors include:
- active account and course access needs,
- dispute/chargeback windows,
- legal obligations (e.g., accounting),
- backups and security logs.

You can request deletion (see “Your rights” below), but some data may be retained where legally required or necessary to protect against fraud/abuse.

7) SECURITY
We use technical and organizational measures to protect data. No system is perfectly secure; you are responsible for keeping your login credentials confidential.

8) CHILDREN’S PRIVACY
The Service may be used for education involving minors. If a Student is a minor, a parent/guardian or authorized school/teacher should provide any required consent under applicable laws.
Teachers/Schools are responsible for collecting and managing consents for minors where required.

9) YOUR CHOICES AND RIGHTS
Depending on your location, you may have the right to:
- access, correct, or delete your personal data,
- object to or restrict processing,
- export your data (data portability),
- withdraw consent (where processing is based on consent),
- opt out of marketing communications,
- manage cookie preferences via the cookie banner/settings.

To exercise rights: contact maksim@subschool.us

10) COOKIES
We use essential cookies by default. Optional analytics and advertising cookies are disabled unless you enable them in cookie settings.
Cookie controls are available via the site’s cookie banner/settings.

11) CHANGES
We may update this Privacy Policy. We will update the “Last updated” date and may provide in-product notices.

12) CONTACT
Privacy questions and requests: maksim@subschool.us